CITY OF WAUWATOSA

PURCHASING DEPARTMENT

REQUEST FOR PROPOSALS

Potter Road and 109 ^th Street Utilities and Paving Design

OFFICIAL NOTICE

PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 9:01 AM. on Thursday, October 27, 2022. Proposals received in response to this request will be forwarded to the Wauwatosa City Engineer for evaluation and consideration. NOTE: This is not a pubic bid opening.

The City of Wauwatosa is seeking comprehensive proposals from well qualified engineering firms to perform storm sewer analysis and design, water main relay, sanitary sewer relay and street paving for two local streets within the City of Wauwatosa in accordance with the City of Wauwatosa Request for Proposal dated October 6, 2022 and this Official Notice.

Proposal documents will be available via download only from the City of Wauwatosa. Please contact the City of Wauwatosa Purchasing Department at lschleimer@wauwatosa.net or by phone at (414) 479-8958 to obtain download instructions.

PROPOSAL SUBMITTAL

Proposals submitted are to be a single PDF delivered via email to Laurie Schleimer, Purchasing Coordinator at lschleimer@wauwatosa.net , Please include “Proposal for Professional Services Potter Road and 109 ^th Street Utility and Paving Design” in the subject line when submitting your response.

Note: The City’s email system WILL NOT ACCEPT FILES LARGER THAN 10MB . If your proposal response exceeds that limit, please provide your submission via a digital drop box or FTP of your choosing and provide download instructions in your submission email.

PROPOSAL TIME SCHEDULE:

Listed below are estimated dates and times of actions related to this RFP:

• RFP Issued: Thursday, October 6, 2022
• Questions on RFP Due: Thursday, October 18, 2022 by 1:00 PM
• Answers to Questions to RFP Holders: Monday, October 24, 2022 by 1:00 PM
• Proposals Due: Thursday, October 27, 2022 at 9:01 AM.
• Staff Recommendation to Financial Affairs: November 8, 2022
• Tentative Award of Contract: Tuesday, November 15, 2022

No proposal shall be withdrawn after the opening of proposals for a period of sixty (60) days after the scheduled time of closing of proposals.

Notification of Award: The City of Wauwatosa plans to select a consultant on or about Tuesday, November 15, 2022. Should either party fail to execute a contract within 60 days of notification of award, the City reserves the right to rescind the award and select from another interested firm.

Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.

The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission.

PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery.

Questions concerning this proposal request will be received through Thursday October 18, 2022 at 1 PM. Submitted questions can be directed to the City Engineer, Bill Wehrley, P.E at wwehrley@wauwatosa.net Please include “Proposal for Professional Services Potter Road and 109 ^th Street Utility and Paving Design” in the subject line. When deemed relevant, responses to questions received will be distributed to all RFP holders of record by 1:00 PM on Monday, October 24, 2022.

Contractors are not permitted to contact individual City Council members or other City Staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.

Dated: October 6, 2022

Wauwatosa, Wisconsin