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Effective Date: 02/01/2022
Page 14 of 14
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08 (effective 10/28/2022).

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, Analytical Laboratory Instrument Manufacturing, with a small business size standard of 1,000 employees. The FSC/PSC is 6640, Laboratory Equipment and Supplies.

Requirement
The Clement J. Zablocki VA Medical Center (VAMC), Pathology and Laboratory Management located at 5000 W National Ave., Milwaukee, WI 53295-1000 is seeking to purchase EVO Rapid, Dual Retort, Automated Hybrid Tissue Processor (BRAND NAME OR EQUAL). Automated hybrid tissue processor with the ability to operate as a conventional resistance heated tissue processor as well using rapid microwave heating technology (hence, hybrid ) for faster turnaround times. Tissue processors preserve and prepare tissue for eventual microscopic diagnosis, critical for patient care.

Brand Name or Equal: Milestone EVO Complete Package

1 tissue processing unit with the following features:

Fully automated tissue processor with microwave hybrid processing technology
Minimum capacity of 140 cassettes
Ability to process any type of tissue, up to 6 mm thickness
Ability to operate as a conventional resistance heated tissue processor as well using rapid microwave
heating technology (hence, hybrid ) for faster turnaround times
Ability to use xylene or xylene-free agents
Automated molten paraffin transfer capability to and from processing retort
Delayed start option
Modifiable protocols
Open system, able to use non-proprietary reagents
Direct transfer of solutions from commercial containers, eliminating employee chemical hazard exposure of
transferring reagents to tanks
Integrated computer with easy-to-read touch screen for configuring and running protocols
Alarm system
Emergency electrical back-up system to prevent tissue specimens from being damaged during electrical power
failures, with an automatic auto-start after power-failure recovery
Fume filtration or exhaust control system
Dimensions not to exceed 30 W x 36 D x 48 H
Weight, empty, not to exceed 600 pounds
115v-60Hz power supply
POWERVAR separate UPS and Line Conditioner
1 year service contract, including preventive maintenance, beyond instrument warranty period
Delivery, installation, and operator training
The C&A requirements do not apply; a security accreditation package is not required

The Government intends to award a firm fixed-price purchase order to the quoter offering the lowest prices technically acceptable quote. Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

All interested contractors shall provide quotations for the following:
Line Item
Description
Part Number
Quantity
Total Price
1
EVO Complete Package - Parallel
processing in continuous batch mode
Main cavity:
- Fluoropolymer coated
- Hybrid Heating system: Magnetron
Heating Power (0-800W +/-) +
Resistance Heating Power (640W) with
dedicated PID software control.
- Four (4) level sensors
- Safety sensor
- Vacuum up to 150 mbar
- Magnetic stirrer with speed control
- Heated cavity cover
Wax cavity:
- Power 640W, with resistance heating
controlled by PID technology
- Vacuum up to 150 mbar
- Magnetic stirrer with speed control
- Heated cavity cover
Reagents system:
- Front drawer for easy access to check,
load/unload tanks
Touch control terminal with intuitive
software, with reagents management
system:
Dimensions:
Power supply: 115V-60Hz
Power requirements: 120V +/- 10V, 30 amp
dedicated line w/isolated ground Dimensions: 28" W, 35" D, 43" H
Weight: 552 lb.
Starter Kit (P/N 61503) including:
Rack Transfer Kit complete with cover
Split Rack 210 cassettes
Antiscratching Spatula
USB Data Traveler
Exhaust Tube complete
62902US
1
Â
2
POWERVAR 480-watt UPS Only,
Emergency Backup System
Provides for safe system shutdown in the
event of a power interruption
Two-year limited warranty provided by
POWERVAR
52061-01GR
1
Â
3
POWERVAR 115V 20 - 30-amp Line
Conditioner
Five-year limited warranty provided by
POWERVAR
61240-52R
1
Â
4
Installation & Operator Training:
Preinstalled Customizable Programs.
Software Documentation. QC &
Maintenance.
Training includes hardware and software
functions. Reagent Management and
Exchange.
Preinstalled Customizable Programs.
Software Documentation. QC and
Maintenance.
INSTALL
1
Â
Â
Total Price
Â
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The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021)
Refer to Attachment 1 ADDENDUM to FAR 52.212-1
FAR 52.204-7, System for Award Management (OCT 2018)
FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
FAR 52.211-6, Brand Name or Equal (AUG 1999)
FAR 52.214-21, Descriptive Literature (APR 2002)
FAR 52.225-2, Buy American Certificate (OCT 2022)
End of Addendum to 52.212-1
FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021)
Addendum to FAR 52.212-4
FAR 52.204-13, System for Award Management Maintenance (OCT 2018)
FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)
FAR 52.227-19, Commercial Computer Software-Restricted Rights (DEC 2007)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) (DEVIATION AUG 2020)
VAAR 852.211-72, Technical Industry Standards (NOV 2018)
VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)
VAAR 852.203-70, Commercial Advertising
VAAR 852.211-70, Equipment Operations and Maintenance Manuals
VAAR 852.232-72, Electronic Submission of Payment Requests
VAAR 852.246-71, Rejected Goods
VAAR 852.270-1, Representatives of Contracting Officers
VAAR 852.212-71, Gray Market Items (APR 2020)
VAAR 852.212-72, Gray Market and Counterfeit Items (MAR 2020) (DEVIATION)
VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
VAAR 852.247-71, Delivery Location (OCT 2018)
VAAR 852.247-72, Marking Deliverables (OCT 2018)
End of Addendum to 52.212-4
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (OCT 2022) (JUL 2021) (DEVIATION)
Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.

All quoters shall submit the following:

Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services
Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller
Completed Buy American Certificate found at FAR 52.225-2, Buy American Certificate
Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov.

The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Award will be based upon lowest priced technically acceptable quote in accordance with the Simplified Acquisition Procedures of FAR 13. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm on March 20, 2023. Responses should be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov. Hand delivered responses will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact
Erica Grimslid
Contracting Officer
Network Contracting Office 12
Erica.Grimslid@va.gov

Attachments/Links