CITY OF WAUWATOSA
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS

Procurement of Fiber Infrastructure Materials

OFFICIAL NOTICE

PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 11:01 AM. on Wednesday, April 5, 2023. Proposals received in response to this request will be forwarded to the Wauwatosa City Engineer for evaluation and consideration. NOTE: This is not a pubic bid opening.

The City of Wauwatosa is seeking formal sealed proposals from qualified material vendors (referred to as “Vendor”, “Firm”, or “Contractor”) to provide pricing for various materials for build out of the City of Wauwatosa’s fiber network. The City will order materials from vendors awarded on a price, convenience, and availability basis. Materials are to be delivered to 11100 W. Walnut St., Wauwatosa, WI 53226 in accordance with the City of Wauwatosa Request for Proposal dated March 16, 2023 and this Official Notice.
Proposal documents will be available via download only from the City of Wauwatosa. Please contact the City of Wauwatosa Purchasing Department at lschleimer@wauwatosa.net or by phone at (414) 479-8958 to obtain proposal documents. All requests will be fulfilled via email.

PROPOSAL SUBMITTAL
Proposals submitted are to be a single PDF delivered via email to Laurie Schleimer, Purchasing Coordinator at lschleimer@wauwatosa.net , Please include “Proposal for Procurement of Fiber Infrastructure Materials” in the subject line when submitting your response. Only the Bid Form in Appendix A of the RFP needs to be returned.

PROPOSAL TIME SCHEDULE:
Listed below are estimated dates and times of actions related to this RFP:
• RFP Issued: Thursday, March 16, 2023
• Questions on RFP Due: Monday, March 27, 2023 by 12:00 PM
• Answers to Questions to RFP Holders: Tuesday, March 28, 2023 by 1:00 PM
• Proposals Due: Wednesday, April 5, 2023 at 11:01 AM.

No proposal shall be withdrawn after the opening of proposals for a period of thirty (30) days after the scheduled time of closing of proposals.

It is the intent to award to qualified vendors submitting bids and the City will procure individual materials from vendors on a price and availability basis as needed for the build out of the City’s infrastructure. Submitted pricing shall be valid for 30 calendar days from award.

The City of Wauwatosa reserves the right to reject any and all proposals received or, at its option, may select the proposal(s) deemed to be most responsive and in the best interests of the City.

The City of Wauwatosa reserves the right to negotiate specifications, terms and conditions which may be necessary or appropriate to the accomplishment of the purpose of this RFP.

Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.

PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery.

Questions concerning this proposal request will be received through Monday, March 27, 2023 by 12:00 PM. Please include “Proposal for Procurement of Fiber Infrastructure Materials” in the subject line. When deemed relevant, responses to questions received will be distributed to all RFP holders of record by 1:00 PM on Tuesday, March 28, 2023.

Vendors are not permitted to contact individual City Council members or other City Staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.
Dated: March 16, 2023
Wauwatosa, Wisconsin