CITY OF WAUWATOSA-PURCHASING DEPARTMENT

REQUEST FOR PROPOSALS – May 2,2023

Hart Park and Hartung Park Naturalized Vegetation Management

OFFICIAL NOTICE

PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 11:00 AM. on Friday, May 26, 2023. Proposals received in response to this request will be forwarded to the City’s Department of Forestry Director for evaluation and consideration. NOTE: This is not a pubic bid opening.

The City of Wauwatosa is seeking proposals from qualified landscape contractors to maintain native prairie, shrub thicket, and mesic forest vegetation at Hart park located at 7300 Chestnut Street, Wauwatosa, WI 53213 and Hartung Park located at 3266 North Menomonee River Pkwy, Wauwatosa, WI 53222 for five (5) growing seasons. In total there is approximately nine acres of native area to be maintained across both parks. The request for proposal process is intended to provide the City with competitive information to assist in the selection process of a landscape contractor for this project. The selected vendor/contractor shall provide all labor, equipment, and materials necessary to perform all project tasks as more fully described in the City of Wauwatosa Request for Proposal dated May 2, 2023 and this Official Notice.

Proposal documents may be requested by contacting the Purchasing Department, Wauwatosa City Hall, 7725 W North Avenue, Wauwatosa, Wisconsin at lschleimer@wauwatosa.net . All requests will be fulfilled via email.

No proposal shall be withdrawn after the opening of proposals for a period of sixty (60) days after the scheduled time of closing of proposals.

Proposal TIme Schedule Listed below are estimated dates and times of actions related to this RFP:

• 05/02/2023 Release RFP
• 05/12/2023 Clarifications/Questions due 12:00 P.M.
• 05/19/2023 Answers to questions received to plan holders, 12:00 P.M.
• 05/26/2023 Proposals due, 11:00 A.M.
• June 2023 Award contract

Notification of Award: The City of Wauwatosa plans to select a contractor in June, 2023. Should either party fail to execute a contract within 30 days of notification of award, the City reserves the right to rescind the award and select from another interested firm.

Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.

The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission.

PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery.

Questions concerning this proposal request will be received through Friday, May 12, 2023 at 12:00 PM. Submitted questions can be directed to Laurel Schleimer, Purchasing Manager at lschleimer@wauwatosa.net Please include “Questions/Clarifications-Hart and Hartung Park Vegetation Management” in the subject line. When deemed relevant, responses to questions received will be distributed to all RFP holders of record by 12:00 PM on Friday, May 19, 2023 at 12:00 PM.

Contractors are not permitted to contact individual City Council members or other City Staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.

Dated: May 2, 2023

Wauwatosa, Wisconsin