CITY OF WAUWATOSAPURCHASING DEPARTMENT

REQUEST FOR PROPOSALS

Design Services – Wisconsin Avenue Multi-Use Path

WI DOT 29994-23-00/70

OFFICIAL NOTICE

PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 11:01 A.M. on Wednesday, November 29, 2023. Proposals received in response to this request will be forwarded to the City’s Engineer for evaluation and consideration. NOTE: This is not a pubic bid opening.

The City of Wauwatosa is requesting proposals from approved WISDOT (Wisconsin Department of Transportation) consultants to provide design services for the construction of a multiuse trail on the north side of Wisconsin Avenue. Included in the design will be improved marked crosswalks along the route to provide safer crossing across Wisconsin Avenue at regular intervals, TPP plat and survey. Formal WISDOT approval requires consultants to have completed a Consultant Report, WISDOT Form DT1538, and be actively included on the WISDOT roster of eligible engineering consultants (FDM 8-5-45).

The contract will be a three-party contract with WISDOT and the City of Wauwatosa. The design will require the selected consultant to work with the City of Wauwatosa, City of Milwaukee, and State agencies, as well as members of the Community.

The project currently has a November 25, 2025 PSE date and will follow the procedures for a Non-Traditional Transportation Project Implementation, all in accordance with the City of Wauwatosa Request for Proposal dated Thursday, October 26, 2023 and this Official Notice.

Proposal documents will be available via email only from the City of Wauwatosa. Please contact the City of Wauwatosa Purchasing Department at lschleimer@wauwatosa.net or by phone at (414) 479-8958 to obtain the RFP.

Proposal Submittal

Proposals are due no later than 11:01 AM local time on Wednesday, November 29, 2023. Proposals submitted are to be a single PDF delivered via email to Laurie Schleimer, Purchasing Coordinator at lschleimer@wauwatosa.net , Please include “Proposals for Wisconsin Avenue Multi-Use Path” in the subject line when submitting your response.

Note: The City’s email system WILL NOT ACCEPT FILES LARGER THAN 10MB . If your proposal response exceeds that limit, please provide your submission via a digital drop box or FTP of your choosing and provide download instructions in your submission email.

Questions concerning this proposal request will be received through Thursday, November 9, 2023 at 12:00 PM. All questions should be directed to Laurie Schleimer, Purchasing Coordinator, via email, lschleimer@wauwatosa.net ., When deemed relevant, responses to questions received will be distributed to all RFP holders of record by 12:00 PM on Thursday, November 16, 2023. Please include “Questions/Clarifications for Wisconsin Avenue Multi-Use Path” in the subject line.

Consultants are not permitted to contact individual City Council members or other City staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.

PROPOSAL TIME SCHEDULE:

Listed below are estimated dates and times of actions related to this RFP:

• 10.26.2023Release date
• 11.09.2023Clarifications/Questions Due 12:00 Noon.
• 11.16.2023Answers to questions received to plan RFP holders by 12:00 Noon.
• 11.29.2023Proposals due, 11:01 AM local time
• 12.12.2023Short listed consultants invited for interview

No proposal shall be withdrawn after the opening of proposals for a period of sixty (60) days after the scheduled time of closing of proposals.

Notification of Award: The City of Wauwatosa plans to select a consultant on or about December, 2023. Should either party fail to execute a contract within 60 days of notification of award, the City reserves the right to rescind the award and select from another interested firm.

Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.

The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission.

PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery.

Contractors are not permitted to contact individual City Council members or other City Staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.

Dated: October 26, 2023

Wauwatosa, Wisconsin